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Using Microsoft 365 connectors to support records management – Records about the world

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18/11/2020

Partagé par Florian Delabie

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DIKAR – The acronym that everyone in information and records management needs to know. – Information Governance

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18/11/2020

Partagé par Florian Delabie

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How to help an organisation understand that it has problems that records management can solve. – Information Governance

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09/11/2020

Partagé par Florian Delabie

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A modern way to manage the retention of digital records – Records about the world

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15/10/2020

Partagé par Florian Delabie

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The Microsoft 365 experience – Teams, Exchange, Outlook, Edge: Where did SharePoint Go? – Records about the world

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  • The best way to do this is to add records managers to a Security Group and then add that Group to the SCA group of every site. This access could be deferred for sites that contain very sensitive information, although typically records managers would have access to all records, including if they had an EDRMS. And, access is always recorded in audit logs or the local site ‘viewers’ (where enabled) and ‘last modified by’ information.
    • Records managers will also need to advise on the appropriate retention policy or policies that need to be created and then applied to:

          
      • The chat content in 1:1 chats.
      • The chat content in the various Teams.
      • SharePoint sites linked with Teams.
      • Exchange mailboxes.
      • OneDrive for Business accounts. An additional consideration is how long the content of inactive ODfB acccounts should be retained via the ‘Storage’ policy (default is 30 days then permanent deletion).
      • SharePoint sites not linked with MS Teams. This includes whole sites as well as library-based retention policies.
      • Office 365 Groups (mailbox/SharePoint site). If linked with a Team, a second retention policy is required for the Team chat content retention (second dot point above). For example, one policy ‘GroupABC’ and a second policy ‘GroupABCTeamChat’.
  • As many of the above retention policies replace the need for backups, records managers need to discuss the options with their IT colleagues.
  • In this new world, the role of records managers will change from being the curators of records copied to and stored in a separate ‘records and document management’ system, to being records compliance analysts or perhaps, corporate knowledge and information managers and content analysts.

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29/09/2020

Partagé par Florian Delabie

Release of Annual Records Management Report – Records Express

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28/09/2020

Partagé par Florian Delabie

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Why Microsoft Information Governance initiatives MUST go beyond risk management?

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  • Industries such as financial services, oil and gas, nuclear energy, life sciences, healthcare, and the public sector are subject to specific laws or regulations dictating the long-term retention of specific information types — but a single compliance-driven thinking doesn’t help protect less-regulated information within the same organisation. A single compliance-driven approach also does not resonate with every enterprise user beyond the compliance teams, leaving such programmes with a narrow business case resulting in poor user adoption and very little change in behaviours to manage information effectively to deliver value.
    • Don't kick the can down the road!

    • Companies must adopt a mindset that compliance-driven governance is a minimum threshold instead of the entire scope.

    • Long term Information Governance risks and benefits are real — act Today even if IT landscape isn't Perfect

    • Actively plan for long-term retention of data that holds corporate memory and plan to automatically dispose the information beyond its legitimate purpose

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17/09/2020

Partagé par Florian Delabie

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What’s so hard about PDF text extraction? ​

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14/09/2020

Partagé par Florian Delabie

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Covid-19 : les associations d’archivistes belges compilent les témoignages – VivreIci

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15/04/2020

Partagé par Florian Delabie

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La Perspective du Continuum des archives illustré par l’exemple d’un document personnel | Ressi

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11/02/2020

Partagé par Florian Delabie