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The Microsoft 365 experience – Teams, Exchange, Outlook, Edge: Where did SharePoint Go? – Records about the world

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  • The best way to do this is to add records managers to a Security Group and then add that Group to the SCA group of every site. This access could be deferred for sites that contain very sensitive information, although typically records managers would have access to all records, including if they had an EDRMS. And, access is always recorded in audit logs or the local site ‘viewers’ (where enabled) and ‘last modified by’ information.
    • Records managers will also need to advise on the appropriate retention policy or policies that need to be created and then applied to:

          
      • The chat content in 1:1 chats.
      • The chat content in the various Teams.
      • SharePoint sites linked with Teams.
      • Exchange mailboxes.
      • OneDrive for Business accounts. An additional consideration is how long the content of inactive ODfB acccounts should be retained via the ‘Storage’ policy (default is 30 days then permanent deletion).
      • SharePoint sites not linked with MS Teams. This includes whole sites as well as library-based retention policies.
      • Office 365 Groups (mailbox/SharePoint site). If linked with a Team, a second retention policy is required for the Team chat content retention (second dot point above). For example, one policy ‘GroupABC’ and a second policy ‘GroupABCTeamChat’.
  • As many of the above retention policies replace the need for backups, records managers need to discuss the options with their IT colleagues.
  • In this new world, the role of records managers will change from being the curators of records copied to and stored in a separate ‘records and document management’ system, to being records compliance analysts or perhaps, corporate knowledge and information managers and content analysts.

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29/09/2020

Partagé par Florian Delabie

Archiving in SharePoint (+1)

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07/07/2016

Partagé par Florian Delabie

General Motors: managing 130,000 users- documents and records – making it easy, while maintaining control

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Cette vidéo date de 2014 mais a été très peu diffusée; elle donne un intéressant retour d'expérience sur la mise en oeuvre d'une plate-forme de records management pour les 130'000 collaborateurs de General Motors

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Proof of the Need for Standards

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29/02/2016

Partagé par Natalie Bissonnette

Folders uninterrupted – the enduring problem of folders | Records about the world

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23/11/2015

Partagé par Alexandre Garcia

Kit de démarrage en collaboration avec SharePoint – Partie 1

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17/05/2014

Partagé par Natalie Bissonnette

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Revue de livre – Microsoft SharePoint 2010 Developer Reference

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09/01/2014

Partagé par Natalie Bissonnette

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Architecture d’information dans un contexte SharePoint – Partie IV | De SharePoint et d’autres… en français

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11/11/2013

Partagé par Natalie Bissonnette

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Architecture d’information dans un contexte SharePoint – Partie III | De SharePoint et d’autres… en français (+1)

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29/10/2013

Partagé par Natalie Bissonnette

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Architecture d’information dans un contexte SharePoint – Partie I | De SharePoint et d’autres… en français

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Cette série d’articles va donc vous présenter les grandes étapes de mon approche en matière d’architecture de l’information dans un contexte SharePoint.

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27/10/2013

Partagé par Natalie Bissonnette

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